More specifically, the Site Contracts and Budget Manager must:

· Lead and manage Site Budget & Contracting staff, providing direction, coaching, development,

workload oversight, and support to ensure consistent quality and delivery across assigned studies.

· Oversee site contracting and budget negotiation activities across the portfolio, ensuring appropriate

resourcing, prioritization, quality, timelines, and escalation of risks or issues.

· Provide oversight of site contracting for awarded clinical trials, including Clinical Trial Agreements,

associated financial exhibits, amendments, negotiation parameters, and country-specific requirements.

· Establish and maintain contracting strategies, standards, and negotiation approaches that support

timely site activation while balancing sponsor requirements, organizational standards, site

expectations, and contractual risk.

· Serve as functional escalation point for complex or high-risk contract and budget negotiations,

providing guidance to team members and facilitating decisions with sponsors, sites, Legal Affairs, and

other stakeholders.

· Oversee the operational implementation of study-specific site budgets, including negotiation

parameters, approval pathways, exceptions, and escalation requirements.

· Translate proposal-stage budget assumptions into executable study- and site-level budget and contracting strategies.

· Collaborate with Legal Affairs, Project Management, Study Start-Up, Regulatory Affairs, Clinical Operations, Finance, and other stakeholders to ensure contracting and budget activities align with study requirements and operational plans.

• Provide site contracting expertise during proposal development, including input on country-specific contracting requirements, anticipated timelines, institutional considerations, negotiation trends, risks, and resource needs.
• Participate and/or support bid defence meetings, client presentations, and sponsor strategy discussions when site contracting, budget negotiation, timelines, or associated risks are relevant.
• Monitor portfolio-level contracting and budget performance, identifying emerging risks, delays, capacity constraints, quality concerns, and opportunities for improvement.
• Own and oversee the business assets supporting Site Budget & Contracting, including contract and budget templates, negotiation tools, country intelligence, guidance documents, trackers, reference materials, and other functional resources.
• Ensure business assets remain current, fit for purpose, consistently applied, appropriately governed, and aligned with evolving operational and business needs.
• Oversee the integrity, consistency, and usability of Site Budget & Contracting data across applicable tools, trackers, and systems.
• Use contracting and negotiation outcomes to strengthen institutional and country intelligence and, in partnership with the Site Budget & Proposal Manager, inform future budget assumptions and benchmarks.
• Lead functional process improvement initiatives to improve contracting and budget negotiation quality, efficiency, consistency, scalability, and stakeholder experience.
• Support digital transformation and automation opportunities that reduce manual activities, strengthen controls, and improve the availability and quality of contracting and budget data.
• Establish and monitor relevant performance indicators and use operational data to identify trends, bottlenecks, and opportunities for corrective action or continuous improvement.
• Ensure Site Budget & Contracting staff are appropriately trained and consistently apply relevant SOPs, processes, templates, tools, and quality standards.
• Partner with senior leadership on resource and capacity planning, functional priorities, process maturity, systems and tools, quality, and continuous improvement.
• Foster a culture of accountability, collaboration, proactive risk management, knowledge sharing, and continuous improvement within the Site Budget & Contracting team.
• Employee may be assigned to other responsibilities that do not pertain to their former description, if they have the required experience, are qualified and/or have received adequate training.

Profile

• B.Sc. or in a relevant field of study.
• 5+ years of experience in clinical research, clinical trial budgeting, or related financial management roles within the pharmaceutical, biotech, or CRO industry.
• Strong negotiation and communication skills to engage with sponsors, external budget contacts, and internal stakeholders, serving as the escalation point to secure optimal study budgets.
• Experience creating and maintaining budget templates tailored to global regions and therapeutic areas, ensuring scalability and consistency.
• Collaborative mindset to partner with operational leads and ensure financial assumptions align with study design, operational strategies, and delivery plans.
• Experience representing the organization in bid defense meetings and client calls, with the confidence to explain budget rationale and defend assumptions.
• Technical proficiency to maintain pricing tools, cost databases, and budget models in collaboration with Finance and IT teams.
• Leadership abilities to train and mentor junior specialists, provide guidance, and ensure team adherence to best practices.
• Demonstrated success in partnering with senior team members to refine internal processes, drive efficiencies, and improve deliverables.
• Strategic thinking to engage with leadership on process improvement initiatives, offering insights and recommendations that enhance operational excellence.
• Good knowledge of good clinical practices, and applicable Health Canada and Food and Drug Administration (FDA) regulations/guidelines.